State Bar of Texas

  • Administrative Assistant II (Part-Time) - TX Center for Legal Ethics

    Job Locations US-TX-Austin
    Posted Date 2 weeks ago(5/11/2018 5:25 PM)
    Category
    Administrative/Clerical
    Closing Date
    5/25/2018 @ 1 p.m. CST
    Min Starting Salary
    USD $13.18/Hr.
    Max Starting Salary
    USD $14.83/Hr.
  • General Description

    The Texas Center for Legal Ethics, a (501(c)(3) non-profit organization, produces programs in ethics and maintains information for Texas lawyers about ethics and professionalism. Under the direct supervision of the Director, Compliance and Operations, this position provides administrative and secretarial support for the Center.  In addition to administrative duties, typing and filing, this position will perform duties such as researching potential members/donors to fund the Center’s projects, obtained, assisting with financial record keeping, assistance in coordinating meetings and seminars, coordinating direct mailings and working on special projects.  Assist in developing plans and activities for and facilitating membership engagement and retention. Independent initiative and judgment is required to plan, prioritize, and organize diversified workload.

    Primary Functions

    1. Assist in management of membership database (Bloomerang) and a customized compliance database (Access), including running reports, complex mail merges and corrections to merge documents and database.
    2. Research technical issues related to computer software and online support for website. Work in conjunction with the Content Management System/Database Specialist.
    3. Answer incoming calls as well as prepare written correspondence.
    4. Open, sort and distribute mail with other staff, following internal control guidelines set forth by the auditor for receipt of checks, credit cards and cash.
    5. Respond to inquiries (may require research), route incoming calls to appropriate departments, take messages and direct callers to appropriate staff. Coordinate telephone schedule with Content Management System/Database Specialist position.
    6. Coordinate compliance mailings, including warning letters, MCLE Compliance letters, and suspension letters.
    7. Coordinate packets for live courses, correct and update materials, speaker information and coordinating inserts from other departments.
    8. Research potential large donors to add to the Center’s growing list of potential benefactors. Send correspondence and follow-up on possible donations.
    9. Assist in developing plans and activities for and facilitating membership engagement and retention
    10. Schedule committee conference calls
    11. Administer office operations or specialized business functions.
    12. Work with other departments to ensure that compliance and suspension issues are resolved.
    13. May compose, design or edit documents such as handouts, forms, PowerPoint presentations and reports for presentations and seminars.
    14. Other duties as requested, directed or assigned.

    Position Requirements

    A college degree is preferred, however, a high school diploma with five years or more experience with a non-profit or membership assistant position may be substituted for a degree. Previous experience in Administrative support work is required.

    Requires knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment at a level generally acquired through related experience.

    Requires knowledge of a variety of computer software applications in word processing (including complicated merges for multi-piece mailings), spreadsheets, database, and presentation software.

    Candidates should possess excellent writing, computer, communication and database management skills. The candidate must be highly organized with the ability to implement systems and follow-up processes, able to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints. 

    Candidates must have high level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy.

    Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

    Work requires regular attention to detail in composition, typing and proofing materials, establishing priorities and meeting deadlines

    The position requires an individual who must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands, and to seek supervisory assistance as appropriate. This position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s seminars.

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