Working under the direct supervision of the Accounts Payable Manager, performs routine accounts payable work issuing vendor payments via check and EFT. Maintains, posts, balances and reconciles accounts payable. Maintains the accuracy of coding and payments. Maintains open communications with vendors obtaining relevant information to update the vendor master file. Maintains open communication with relevant departments in multiple locations. Research and reconcile discrepancies. Prepare month-end closing reports.

1. Obtains timely information from multiple departments statewide to ensure that payments are made timely and prevent late fees.
2. Obtains correct vendor information to update Vendor Master File.
3. Reviews supporting documentation and accurately enters data into the accounting system to process biweekly accounts payable invoices and expense reimbursements.
4. Ensures the accuracy of checks printed and assembles checks for signature and distribution.
5. Prepares and maintains spreadsheets used in the processing of unclaimed funds. Contact vendors regarding outstanding checks and unclaimed funds; develop solution to resolve or report.
6. Assist Accounts Payable Manager with additional research to prepare the annual unclaimed property statutory submissions.
7. Maintains vendor files on system, prepares vendor correspondence and assists with vendor research relating to payment of vendor invoices and/or expense reimbursements as needed.
8. Review travel and administrative expense reimbursements to ensure policy compliance, including timeliness
9. Reconcile credit card statements to ensure supporting documentation and accuracy of payment.
10. Maintains accounts payable electronic filing system.
11. Reconcile travel advances monthly.
12. Research positive pay exceptions, provide supporting documentation and notify the Controller of resolution.
13. Works with accountant to update the authorized approvers list.
14. Obtain information from vendors to set up EFT transmission and work toward 100% EFT transmission.
15. Transmit positive pay file to bank.
16. Compile and provide information in response to audit and public information requests.
17. Assist Accounts Payables Manager with annual Form 1099 processing.
18. Performs other duties as assigned.

High school education required; additional coursework beyond high school is desired. A minimum of two years related work experience required. Requires knowledge of personal computers, MS Word and Excel, and working knowledge of Adobe Pro is a plus. Must be a highly organized self-starter and detail-oriented, with the ability to work under pressure managing multiple time-sensitive projects. Ability to problem-solve and complete tasks in a timely and independent manner. Ability to maintain confidentiality. Great Plains experience preferred. Requires knowledge of bookkeeping concepts. Must be an effective communicator in person, in writing and on the phone.